2017 - 2018 Privacy Notices

Dear Parent/Carer


Privacy Notice - Data Protection Act 1998 - How we use pupil information


We collect and hold personal information relating to our pupils and may also receive information about them from their previous school, local authority and/or the Department for Education (DfE). We use this personal data to:


  • support our pupils’ learning

  • monitor and report on their progress

  • provide appropriate pastoral care; and

  • assess the quality of our services


    This information will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information..

    We will not give information about our pupils to anyone without your consent unless the law and our policies allow us to do so. If you want to receive a copy of the information about your son/daughter that we hold, please contact:

    Mrs Paula Anson, School Business Manager


    We are required, by law, to pass certain information about our pupils to our local authority (LA) and the Department for Education (DfE).

    DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.

    Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.

    For more information on how this sharing process works, please visit: https://www.gov.uk/guidance/national-pupil-database-apply-for-a-data-extract

    For information on which third party organisations (and for which project) pupil level data has been provided to, please visit: https://www.gov.uk/government/publications/national-pupil-database-requests-received



    If you need more information about how the Halton Borough Council and DfE store and use your information, then please go to the following websites:



    If you cannot access these websites, please contact Halton Borough Council or the DfE as follows:

    Janet Johnson – Information Governance – ICT Services – Halton Borough Council

    Direct Dial Tel: 0151 511 7059 or via email janet.johnson@halton.gov.uk DfE

    Public Communications Unit Department for Education Sanctuary Buildings Great Smith Street London SW1P 3BT

    Website: https://www.gov.uk/government/organisations/department-for-education

    Email: http://www.education.gov.uk/help/contactus

    Telephone: 0370 000 2288

    Peter Richmond

    Divisional Manager - Service Improvement / Governance

    Resources, ICT Services

    Halton Borough Council

    Municipal Building



    WA8 7QF

    Email: peter.richmond@halton.gov.uk

    (for person identifiable data please use peter.richmond@halton.gcsx.gov.uk

    Direct line - 0151 511 7003

    Switchboard 0303 333 4300